The name of the Club shall be CARDIFF VOLLEYBALL CLUB (hereafter known as “The Club”.)
The Club shall be affiliated to Volleyball England and Volleyball Wales when appropriate and such other regional volleyball associations as required.
The Club shall abide by the rules of the Volleyball Associations to which it is affiliated.
Aims and Objectives
The aims and objectives of the club will be:
- to offer coaching and competitive opportunities in Volleyball to the highest possible level
- to promote Volleyball within the local community
- to ensure a duty of care to all members of the club
- to provide all its services in a way that is fair to everyone
- to ensure that all present and future members receive fair and equal treatment
We value diversity highly. We recognise that different people bring different perspectives, ideas, opinions, histories, knowledge and culture and that this difference brings great strength.
We do not discriminate based on a person’s age; disability; family circumstance; gender; political opinion; race, colour, nationality, ethnic or national origin; religion or belief; sexual orientation; socio-economic background, or other distinctions.
The Club shall be open to all who wish to promote and play Volleyball in accordance with the Club constitution and rules.
- Membership should consist of officers and members of the club.
- All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
- Any player wishing to leave/transfer from the Club must do so in accordance with the relevant Association rules.
- The Club shall have an account (or accounts) at an established Financial Institution held in the name of the Club.
- The Club Treasurer will be responsible for the finances of the club.
- The financial year of the club will end on 31 st May each year.
- Cheques must be signed by the Treasurer and one other nominated person both of whom must be
- over 18 years old
- registered signatories.
- Subscriptions shall be paid in accordance with Club rules.
- Membership fees will be set annually and agreed by the Executive/Management Committee and communicated at the Annual General Meeting.
- Fees will be paid: by annual membership fees and monthly subscription.
The Executive Committee
- The Officers listed below shall be elected to the Executive Committee (hereafter referred to as “The Committee”.
- Officers will be elected annually at the Annual General Meeting.
- All officers will retire each year but will be eligible for re-appointment.
- The appointed Club Coach will also form part of the Committee and will have the right to vote.
- Election of Officers takes place only at the Annual General Meeting, unless there are special circumstances (eg resignation, death etc) when the Committee may select a Club member to fill in the vacant office until the next Annual General Meeting.
To be elected to see to the constitutional running of the Club and all its meetings.
The Chair has no vote at any meeting, unless a casting vote is required.
In the case of a casting vote being required on a decision, the Chair shall have the casting vote
To be elected to oversee the general day to day running of the Club in liaison with the Treasurer
To be elected to deal with all matters relating to Club finance, and to submit a statement of account to the Committee at regular intervals as requested.
Social Media & PR
To be elected to ensure the Club is promoted and publicised at all times using the best and most effective social media tools including the upkeep and maintenance of the Club’s web site.
To be elected for each League in which the Club competes and to deal with all fixture arrangements for the duration of the relevant season.
Two additional Club members will be elected to the Committee to facilitate decision making on day to day matters.
Powers of the Committee
- The Committee shall deal with the day to day running of the Club and Club policy. The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
- The Committee shall have power to coopt members to assist in the running of the Club (at its discretion) eg Fixtures secretary, Officials Secretary, Social/Fund Raising, Membership Secretary etc.
- Each Officer has only ONE vote.
- The Committee shall not have any power to vote on any matter unless there is a quorum of Committee members present, excluding the Chair.
- The Committee shall have the power to revise/alter Club rules at any Committee meeting after reasonable notification of the proposed alteration has been publicly given to Club members.
- The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Annual General Meeting
- An Annual General Meeting shall be held as soon as practically possible after the end of the indoor season. Other such meetings are called by the Chair as required.
- Any business to be brought before the Annual General Meeting must be notified IN WRITING, not later than 7 days before the meeting.
- The Secretary is to notify all current Club members of the date of the Annual General Meeting at least 14 days before the date fixed for the Annual General Meeting.
- The Annual General Meeting shall receive reports from the Officers of the Club:
- Other Club Officers
- All Officers shall be elected at the Annual General Meeting.
- Each member has one vote (including Committee members)
- A member may not use an absent member’s vote under any circumstances.
- The Annual General Meeting shall have the power to alter the constitution, provided that two thirds of those present vote in favour.
- If there is less than 40% of the total Club membership present, there can be NO VOTE to alter the constitution.
- Any Club member who has not paid their membership fees, or is in default of training fees, is not allowed a vote at the Annual General Meeting.
Extraordinary General Meeting
Any member of the Club has the power to call an Extraordinary General Meeting should the need arise. To do this, the following procedure must be adopted:
- A written proposal shall be submitted to the Secretary.
- The proposal must have a seconder.
- A petition carrying the signatures of at least 10% of the total membership shall also be submitted with the written proposal.
Discipline and Appeals
Complaints regarding the behaviour of members should be submitted in writing to the Secretary.
- The Committee will meet to hear complaints within fourteen days of a complaint being lodged. The Committee has the power to take appropriate disciplinary action including the termination of membership.
- The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within seven days of the hearing.
- There will be the right of appeal to the Committee following disciplinary action being announced. The committee should consider the appeal within fourteen days of the Secretary receiving the appeal.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
- In the event of dissolution, the residual Club funds (after all debts and liabilities have been paid) shall be transferred to a charity to be identified at the time of dissolution.
- Team kit, Volleyballs and other equipment owned by the Club shall also be donated to the charity or sold and the proceeds donated accordingly.